The Outlook contents include the email messages from your inbox and outbox, along with the saved drafts, calendars, contacts, etc. Besides it, you can also export specific settings like your rules, fonts, themes, and Outlook signatures.
How to Move Outlook to a New Computer?
You can basically transfer Outlook data in just two steps. First, you export the required data into a file. Then, you import them on the new computer. However, doing this will only create a copy of the Outlook data, but the original data is still intact and available in the previous system. To remove and delete all the Outlook data on the older computer, you can remove the associated email account from your account settings. You can do it by going to File > Info > Account Settings > Account Settings. Since removing the account will delete everything related to the Outlook app on that computer, it’s a little riskier. Instead, you can filter specific contents and choose to avoid duplicate items during the export process.
Export the Outlook Data
To transfer Outlook information such as emails, shared calendars, contacts, etc., you have to export it first. Then, you can use an external storage device like a USB to connect and import them to another computer. However, you can only transfer Outlook data between two Windows machines or Macs (some versions only) as they export the file in different formats (PST and OLM). This is because Microsoft Outlook doesn’t provide a built-in tool to convert the formats. But you can use various other available online tools and third-party software to convert them.
On Windows
On Mac
Instead of a PST file, Outlook allows you to export its data in the OLM format. If you want to import the Outlook data from Windows, which is in PST format, you may need to convert it.
On Outlook Web
While you don’t have the option to export a PST file in Outlook’s web version, you can export your Outlook contacts.
Importing the Outlook Data File
Once you have a copy of the Outlook file with the necessary information, you now need to import it on your new computer.
On Windows
On Mac
On Outlook Web
How to Export the Outlook Signature and Rules to a New Computer?
When you export the Outlook data using the above method, it doesn’t contain Outlook settings like rules, stationery (fonts and themes settings), and pre-made signatures. You need to copy them separately and paste them into another computer.
